Are you filing self-assessments for your sole trader clients?

Coconut allows you to copy and paste summaries of transactions in one click by using SNF format. It means you can copy and paste the summaries directly into your major tax filing software like Taxfiler, Taxcalc and VT Software without having to do any mapping or calculations in Excel.

What is an SNF export?

SNF stands for Standard Name Format, a standard way to transfer data from accounting software to tax filing software. It was created by VTSoftware.

How do I use it?

1. Make sure the transactions are categorised correctly
On your transaction tab, you can filter by category, reviewed status or VAT rate to help you make sure the transactions are assigned correctly.

2. Click on Reports tab
Select Reports tab at the top of the Accountant Platform:

Screenshot of the tabs - at the top of the portal

3. Select SNF report

This will open up a modal. Select the tax year that you want to copy the data for. Preview the data, and you can click 'copy'.

By default you can preview the last tax year displayed in the modal.

4. Import into your tax filing software

Log in to your tax filing software, and go to the input page for self-employment section of the self-assessment you are filing.

Simply paste the data in the relevant input field - and the tax filing software will incorporate the data from Coconut in one click.

They'll likely round the numbers to remove the digits after the decimal point to make it compatible for HMRC.

Instructions will depend on which tax filing software you are using (see below).

How are the SNF category totals calculated?

The categories associated with each transaction in Coconut are summarised and map to the SNF categories using the following mapping:

SNF category	Coconut category
BusinessName	Business name (legal)
PeriodEnding	End date for the period selected by the accountant in the Accountant Platform
Sales	Income, Reimbursements, Client refunds,
OtherIncome	Other income
CostOfSales	Equipment, materials, stock
SubcontractorCosts	N/A
EmployeeCosts	Subcontractors, Training
PremisesCosts	Venue Hire, Workspace
Repairs	Vehicles
GeneralAdmin	Phone, Postage, Stationery, Web hosting
Travel	Business Accommodation, Food & Drink, Fuel, Parking & Tolls, Travel
Advertising	Marketing
LegalAndProfessional	Accountancy, Consultants
BadDebts	N/A
Interest	Bank interest
OtherFinanceCharges	Bank fees
Depreciation	N/A
OtherExpenses	Equipment hire, insurance, other costs, software, subscriptions, uncategorised, work clothing

Which transactions are included?

We include all business transactions from your client's Coconut account.

For sole traders, this includes:

any transactions in accounts specified as their 'business' account
any transactions in accounts specified as their 'personal' account (or a 'mix of both') and the client has assigned a category to the transaction

This does NOT include:

any transactions in accounts specified as their 'personal' account (or a 'mix of both') and the client has associated the category 'Personal'
any transactions in accounts specified as their 'personal' account (or a 'mix of both') and the client has not selected whether it is a business or personal transaction

For Limited Companies, it only includes business transactions.

Which tax software supports SNF imports?

The following software supports imports of our SNF export:

Tax Software	How to
Taxfiler	Importing accounts data from other packages
Taxcalc	How do I import accounts data on to the tax return?
BTCSoftware

See the complete list of supported software here.

If you need more help, please feel free to email us!